Email Integration

Connect your Outlook email to send application emails, track recruiter responses, and get AI-powered status suggestions directly from Mokaru

Overview

The Mokaru Email Integration connects your email account to your job search workflow. Send application emails, track recruiter replies, and get AI-powered suggestions when your application status changes - all without leaving Mokaru.

Email Integration is a Plus feature. Upgrade your plan to get started.

Key Features

Send Emails from Mokaru

Compose and send job application emails using your own email address - no need to switch between apps.

Inbox Notifications

Get notified inside Mokaru when new emails arrive, so you never miss a recruiter response.

Email Tracking

Recruiter emails are automatically linked to your contacts and applications for easy reference.

Smart Suggestions

AI analyzes incoming emails and suggests status updates for your applications - like marking an interview invite or rejection.

Connecting Your Email

Currently, Mokaru supports Microsoft Outlook (including Outlook.com, Hotmail, and Microsoft 365 work accounts). Gmail support is coming soon.

1. Open Settings

   Navigate to Settings and select the Integrations tab.

2. Connect Outlook

   Click Connect Outlook. You will be redirected to Microsoft to sign in and grant permissions.

3. Grant Permissions

   Microsoft will ask you to approve the following permissions:

   • Send mail - so Mokaru can send emails on your behalf
   • Read mail - so Mokaru can notify you about new messages
   • Read your profile - so Mokaru knows which email address to use

   Make sure to approve all requested permissions. If you skip any, the integration will not work correctly and you will need to reconnect.

4. Done

   You will be redirected back to Mokaru. Your email is now connected and ready to use.

Sending Emails

Once your mailbox is connected, you can send emails directly from Mokaru. Emails are sent from your own Outlook address, so recipients see your real email - not a generic Mokaru address.

You can send emails from:

• Contact pages - reach out to recruiters and hiring managers you have saved
• Application details - follow up on specific job applications

Email Tracking

When your mailbox is connected, Mokaru automatically links incoming emails from your saved contacts to their contact profiles. This gives you a complete conversation history for each recruiter or hiring manager.

Tracked emails appear in:

• Contact detail pages - see all emails from a specific contact
• Contact timeline - emails shown alongside interviews and application events
• Application details - emails linked to specific job applications

Add recruiter email addresses to your contacts so Mokaru can automatically match incoming emails to the right person.

Inbox Notifications

Your Mokaru dashboard shows a notification when new emails arrive in your inbox. This works in real time - no need to refresh. Click the notification to open your email, or dismiss it to clear the alert.

Smart Email Suggestions

Mokaru uses AI to analyze incoming recruiter emails and suggest application status updates. For example:

Email Type	Suggested Status
Rejection email	Mark application as Rejected
Interview invitation	Mark application as Interview Scheduled
Job offer	Mark application as Offer

Suggestions appear on your dashboard. You can accept or dismiss each one with a single click. Only high-confidence suggestions are shown, so you stay in control of your application statuses.

Disconnecting Your Email

To disconnect your email account:

1. Go to Settings and select the Integrations tab
2. Click Disconnect on your connected email provider
3. Mokaru will remove your email connection and stop tracking new emails

Disconnecting does not delete previously tracked emails or suggestions. Your existing data stays intact.

Troubleshooting

If your email integration stops working, check the Diagnostics panel in Settings under the Integrations tab. Common issues include:

• Expired permissions - reconnect your account to refresh access
• Missing permissions - disconnect and reconnect, making sure to approve all requested permissions
• Subscription inactive - use the retry button in Diagnostics to restore real-time notifications

Privacy and Security

Your email data is handled with care:

• Your credentials are encrypted - OAuth tokens are encrypted with AES-256-GCM and stored securely
• Mokaru never stores your password - the integration uses Microsoft’s OAuth protocol
• Limited access - Mokaru only reads inbox messages for notification purposes and sends emails you explicitly compose
• You stay in control - disconnect at any time to revoke all access

Related Features

Combine email integration with Calendar Integration to sync both your schedule and communications. Manage all connections from Settings, and link emails to your Contacts for a complete activity timeline.